Oversight Committee

1. Ethical Governance: Establish and uphold policies to ensure the ethical use of AI, promoting fairness, transparency, and accountability in all AI applications.
2. Risk Management: Identify, assess, and mitigate risks associated with AI projects, including potential biases, data privacy concerns, and unintended consequences.
3. Compliance Oversight: Ensure all AI activities comply with applicable laws, regulations, and organizational policies.
4. Strategic Alignment: Align AI initiatives with the organization’s mission, goals, and priorities, fostering collaboration across departments.
5. Performance Evaluation: Monitor and evaluate the performance, impact, and outcomes of AI tools and projects to ensure they meet intended objectives.
6. Education and Awareness: Promote AI literacy and provide resources and training to stakeholders to encourage informed decision-making and responsible AI use.
7. Innovation Encouragement: Support innovation in AI research and applications while maintaining ethical boundaries and organizational standards.
8. Transparency and Communication: Facilitate open communication about AI projects, goals, and impacts with stakeholders across the organization.

This committee will be a critical part of our journey toward leveraging AI to drive innovation while maintaining trust, accountability, and social responsibility.

• Urgent Issues: If a significant ethical, legal, or operational concern arises with an AI initiative.
• New Projects: When a major AI project or policy is proposed and requires immediate review or approval.
• Regulatory Changes: To address updates in AI-related laws or industry standards that impact the organization.
• Critical Evaluations: To review the outcomes of audits, risk assessments, or incident reports related to AI.

Opening and Administrative Items (5-10 minutes)

• Welcome and introductions (if necessary)
• Review and approval of the agenda
• Approval of minutes from the previous meeting
• Announcements or updates (e.g., new members, policy changes)

2. Progress Reports (15-20 minutes)

• Project Updates: Updates on ongoing AI projects, including milestones, challenges, and next steps.
• Compliance Review: Summary of compliance activities, such as audits or policy adherence.
• Risk Assessments: Status of identified risks and mitigation measures.

3. Review of New Proposals (20-30 minutes)

• Presentation of new AI initiatives or policies for committee review.
• Discussion of ethical, operational, or strategic considerations.
• Decision-making or recommendations for next steps.

4. Policy and Governance Discussions (15-20 minutes)

• Review or update of AI best practices frameworks and protocols.
• Discussion of emerging ethical and use issues in AI.
• Recommendations for adjustments to oversight practices.

5. Performance Evaluations (10-15 minutes)

• Discussion of the effectiveness and outcomes of existing AI tools and initiatives.
• Analysis of impact metrics, user feedback, or audit results.

6. Strategic Planning (15-20 minutes)

• Alignment of AI initiatives with organizational goals and strategic plan objectives.
• Identification of future opportunities or areas for innovation.
• Recommendations for resource allocation or partnerships.

7. Open Discussion (10-15 minutes)

• Time for members to raise additional concerns, ideas, or observations.
• Addressing stakeholder feedback or questions submitted to the committee.

8. Action Items and Next Steps (5-10 minutes)

• Summarize key decisions and assignments from the meeting.
• Review deadlines for deliverables and follow-up actions.
• Confirm the date, time, and agenda items for the next meeting.

9. Adjournment

• Closing remarks from the chair or facilitator.